Evo Navigator is the home screen you see when you log in to Access Evo. Quick Sections are panels on Evo Navigator that show live information, so you don't need to complete a form or open another part of the system.
You can use the Team Calendar quick section to see leave and working time across your company. The Leave tab shows who is away and lets you add an absence, and the Time tab shows working patterns so you can publish the schedule to your employees.
You need permission to view team leave and working time, such as a manager or Human Resources (HR) administrator role. To publish a schedule, you also need permission to manage and publish working patterns.
Show Team Calendar on Evo Navigator
Team Calendar doesn't appear on Evo Navigator until you add it. You can add it from Quick Sections Preferences:
Click Quick Sections Preferences in the Quick Sections area of Evo Navigator.
Enter Team Calendar in the Search bar, or select PeopleHR in the product filter.
Select Team Calendar to add it to Evo Navigator.
Understand the Leave tab
The Team Calendar opens on the Leave tab, with every employee's leave for the current month:
Element | What it does |
Leave and Time tabs | Switch between absence and working patterns. |
Month arrows | Move to the previous or next period. |
Show filters | Coloured buttons for Holiday, Time Off In Lieu (TOIL), Sick, Parental and Other that choose which absences appear. |
Summary figures | Sick leave taken, Total leave taken and Ave. daily absence, in days. |
Today | Jumps back to today, which has a teal highlight. |
Monthly, Weekly and Daily | Change how much of the calendar you see. |
My team | Shows you, your manager, your peers and your direct reports. |
All departments and All locations | Narrow the calendar to a department or location. |
Show trend | Shows a daily absence chart above the calendar. |
Employee list | Each employee's name and job title, with the number of employees. |
Calendar | Leave as coloured bars, such as Annual Leave. Shading marks weekends, and Non-Working Day (NWD) marks an employee's days off. |
Pencil icon | Renames the section to match your organisation's terms. |
Expand icon | Opens the calendar in a larger view. |
Filter the calendar
You can combine filters to focus on the people and absences you need:
Select the absence types you want to see: Holiday, TOIL, Sick, Parental and Other.
Select My team to focus on your own team.
Select a department and location in the All departments and All locations lists.
Select Monthly, Weekly or Daily.
To find someone, enter their name in the Search field above the employee list.
đ¤ Tip: The summary figures update with your filters, so you can see the total leave for a single department or location.
Add an absence
You can record an absence straight from the calendar. The + button appears when you hover over an employee's day on the Leave tab:
Click + on the employee's day.
Select the absence type in the Add absence window.
Enter the absence details in the form, then confirm.
Absence type | Use it for |
Holiday | Paid annual leave. |
Other events | Training, jury duty and unpaid leave. |
Sickness | Absence through illness. |
Parental leave | Maternity and paternity leave. |
View the absence trend
The trend chart shows how absence builds up across the month:
Click Show trend.
A bar chart of absence across the month appears above the calendar. Click Hide trend to close it. The chart works like this:
Each bar is one day of the month, numbered along the bottom.
The height of a bar shows the amount of absence that day, in days.
Coloured segments split each bar by absence type.
The chart follows your filters, so you can compare one department with another.
đ¤ Tip: Check the trend before you approve leave to find the quieter days in the month.
Publish working time
The Time tab shows each employee's working pattern so you can publish the schedule:
â ď¸ Important: Publishing releases every change in the period on screen. To release specific days only, use the publishing panel to choose the exact dates.
Click the Time tab.
Click Publish this period after you check the dates.
The Time tab has these elements:
Element | What it does |
Working pattern | Each employee's hours for each day, such as 09:00 to 17:30, 7.5 hours. Approved leave shows alongside. |
Publishing notice | A banner that appears when your employees can see only some days in the period. |
Publish this period | Releases the whole period on screen, with every change, to your employees. |
Today, Monthly, Weekly and Daily | Move to today or change how much of the calendar you see. |
Display | Changes what the calendar shows. |
Bulk edit | Changes several employees or days at once. |
Manage settings | Opens the working time and publishing settings. |