The Team Calendar allows managers and admins to view team leave and time data in a calendar format, with employee schedules displayed across weekly or monthly views.
đNote: This feature is currently in early access and is not currently available to all customers.
The team calendar provides many features to use:
Feature | What you'll see | How it helps |
Team Calendar | Employees displayed as rows and dates displayed as columns. | Instantly see who is away and when without opening individual records or switching between screens. |
Colour-Coded Absences | Different absence types are identified by colour, including Holiday, TOIL, Sickness, Parental Leave and Other Events. | Quickly distinguish between absence types at a glance, making the calendar easier to interpret. |
Leave Type Filters | Options to show or hide specific absence categories. | Focus on the information you need by displaying only the relevant absence types. |
Weekly and Monthly Views | A choice of weekly or monthly calendar views. | Switch between detailed day-to-day planning and broader long-term visibility as needed. |
Department and Location Filters | Filters for department, location or the wider organisation. | Narrow the view to the people most relevant to you while maintaining the option to view a larger area of the business. |
Employee Search | A search function for locating individual employees. | Find people instantly without scrolling through the calendar. |
Absence Summary Metrics | Key figures such as total leave taken, sickness days and average daily absence displayed at the top of the page. | Gain an immediate understanding of absence levels without running additional reports. |
Absence Trends Chart | A visual summary of absence patterns across the selected period. | Identify trends and potential resourcing pressures early, helping with planning and decision-making. |
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Options available
In the calendar there are two options available for use.
Monthly or Weekly
Monthly: See everyoneâs events for the entire month in one overview.
Weekly: Focus on a single week for a clearer, more detailed schedule.
Leave or Time
Leave: Planner events only.
Time: Displays your daily hours based on your work pattern or tapâin/tapâout records.
What can employees and managers see?
Access to the Team Calendar works the same way as the Company Planner. Admins can see all information with employees and managers will only be able to view information based on the viewing levels configured within your company planner settings.
If you're unsure what information can be viewed by different users, please refer to viewing levels for company planner for full details.