The Team Calendar shows managers and admins their team's leave and time in a calendar, with employee schedules in weekly or monthly views.
There are two versions of the Team Calendar:
Team Calendar v1: a read-only view of your team's leave and working time. You can't change leave from it. It's available to all customers.
Team Calendar v2: an interactive version that also lets you add, update and delete leave from the calendar.
đNote: Team Calendar v2 is in early adoption and isn't available to all customers yet.
Watch the v1 video for a full overview of the Team Calendar:
What employees and managers see
The Team Calendar works the same way as the company planner. Admins see all information. Employees and managers see information based on the viewing levels in your company planner settings. For details, see company planner viewing levels.
Team Calendar features
The Team Calendar includes these features:
Feature | What you'll see | How it helps |
Team Calendar | Employees in rows and dates in columns. | See who is away and when, without opening individual records or switching between screens. |
Colour-coded absences | Each absence type has its own colour, including Holiday, time off in lieu (TOIL), Sickness, Parental Leave and Other Events. | Tell absence types apart at a glance, which makes the calendar easier to read. |
Leave type filters | Options to show or hide specific absence types. | Focus on the information you need by showing only the relevant absence types. |
Weekly and monthly views | A choice of weekly or monthly calendar views. | Switch between detailed day-to-day planning and a broader long-term view. |
Department and location filters | Filters for department, location or the wider organisation. | Narrow the view to the people most relevant to you, with the option to view a larger area of the business. |
Employee search | A search for finding individual employees. | Find people straight away without scrolling through the calendar. |
Absence summary metrics | Key figures at the top of the page, such as total leave taken, sickness days and average daily absence. | Understand absence levels straight away without running extra reports. |
Absence trends chart | A visual summary of absence patterns across the selected period. | Spot trends and resourcing pressures early, to help with planning and decisions. |
đNote: To give feedback on this feature, click đ or đ.
Calendar views
The calendar has two sets of options:
Monthly or Weekly
Monthly: see everyone's events for the whole month in one overview.
Weekly: focus on a single week for a clearer, more detailed schedule.
Leave or Time
Leave: planner events only.
Time: your daily hours based on your work pattern or your tap-in and tap-out records.
Leave types you can manage
These sections apply to Team Calendar v2. Watch the v2 video for a quick overview of the interactive features:
You can add, update and delete these leave types in the Team Calendar for any employee you have edit permission for:
Holidays
TOIL
Other Events
Sickness
Parental Leave
Add leave
These steps work in both the web app and Evo Mobile:
Select Team Calendar from Evo Navigator or from the smart menu in PeopleHR Evo.
In the employee's row, click the day you want to add leave for, then select Add Leave.
Complete the details, then select Save.
The leave entry appears on the calendar, colour-coded to match the legend.
Update leave
To update an existing leave entry:
Click the leave entry on the calendar.
Select Edit, then change the details.
Select Save.
Delete leave
To delete an existing leave entry:
Click the leave entry on the calendar.
Select Delete, then confirm.
â ď¸Important: Deleting leave from the calendar is immediate and you can't undo it. Check the details before you confirm.