Evo Navigator is the home screen you see when you log in to Access Evo. Quick Actions are shortcuts on Evo Navigator that each open a short form for a common task, so you don't need to open another part of the system.
You can use the Time Assignment Booking quick action to record time against projects and tasks in a weekly calendar, save entries as drafts and send them to your manager to approve. You can use Time Assignment Booking if your organisation has set up the Time module, and you don't need any extra permissions.
Show Time Assignment Booking on Evo Navigator
Time Assignment Booking doesn't appear on Evo Navigator until you add it. You can add it from Quick Actions Preferences:
Click Quick Actions Preferences in the Quick Actions area of Evo Navigator.
Enter Time Assignment Booking in the Search bar, or select PeopleHR in the product filter.
Select Time Assignment Booking to add it to your Quick Actions.
Understand the Time Assignment panel
The panel shows the current week from Monday to Sunday, with a summary of your time:
Element | What it shows |
Weekly calendar | The days of the current week. Click the arrows to move between weeks. |
Total Hours | The hours you've logged for the week. |
Days Submitted | The number of days you've sent to your manager to approve. |
Days Approved | The number of days your manager has approved. |
Each entry in the calendar has a colour that shows its status:
Status | What it means |
Draft | You've added the entry but haven't submitted it yet. |
Submitted | You've sent the entry to your manager, who hasn't approved it yet. |
Approved | Your manager has approved the entry. |
Add a time entry
You can add a time entry for any day in the weekly calendar. Watch the video or follow the steps below:
Click Time Assignment Booking in the Quick Actions area.
Select the day in the weekly calendar.
Select a project in the Project list and a task in the Task list.
Select a detail in the Detail list if you want to sort the entry further.
Enter your start and end times in the Start Time and End Time fields.
Click Add.
The Total Hours field works out the time from your start and end times. You can also use these optional fields:
Quantity records another measure for your role, such as calls handled or customers served.
Notes holds any other information about the entry.
Quick apply fills in a start time of 09:00 and an end time of 17:30 for the day.
Evo Navigator saves the entry as a draft. Your manager can't see drafts, so you can add entries across several days and submit them together.
Submit your time
When you've added your entries for the week, send them to your manager:
Click Submit at the bottom of the panel.
Your draft entries change to Submitted and go to your manager. When your manager approves them, they change to Approved.