Your staff can receive and sign company documents, such as electronic contracts.
The Law
Electronic signatures are legally recognised, in accordance with The Electronic Communications Act 2000. According to this Act, Electronic Signatures carry the same legal recognition as that of a pen & paper signature.
According to the legislation, in order for an Electronic Signature to be recognised as valid, it must be:
Uniquely Linked to the Signatory
Capable of Identifying the Signatory
Created Using Methods that the Signatory can Maintain Under Their Sole Control
Our Software
The People HR System provides you with Electronic Signature capabilities. PeopleHR meets and exceeds all regulations as per the Electronic Communications Act 2000, and meets all of the criteria including:
SSL encryption on all pages
Detailed audit log for each signature received
User identification prior to documents being returned
Integrity of each document checked at every stage
IP fingerprints for every document
Secure document and data storage
Email, timestamp, and geo-tracking identity verification
In other words, if you are getting company documents electronically signed via your People HR System, you can rest assured that the signatures will carry the same legal recognition as doing it with a pen and paper.
When uploading a signable document, the users have the ability to sign it. If you click on the Signed button within their Documents tab, you'll see the area where the user signed.
This field will allow them to only write, not draw a signature, the reason why the downloaded document will show their name at the end of it.
What can be done is to mention within the document that when signing it to state that they are agreeing to the terms and what's being said in the document.
This feature is a default one as it's designed for the Documents tab, not necessarily a contracts tab as employees might need to sign a document to state that's only been read and that's all.