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Send reminder email for electronic signatures

Electronic signatures compliance.

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Written by Joshua Shooter
Updated today

To send a reminder to your employees when they have a document requiring an electronic signature:

  1. Click Access Button image then click Employee.

  2. Click the relevant employee record.

  3. Click Documents, then find the document with a pending signature.

  4. Click on the three-dot menu, then click Send Employee Sign Reminder.


Electronic signatures compliance

Your staff can electronically sign company documents.
We answered the most common questions in the table below:

Question

Answer

Are electronic signatures recognised by law?

In accordance with The Electronic Communications Act 2000, electronic signatures are legally accepted. These carry the same legal recognition as a pen and paper signature.
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According to the legislation, for an electronic signature to be recognised as valid, it must be:

  • Uniquely linked to the signatory.

  • Capable of identifying the signatory.

  • Created using methods that the signatory can maintain under their sole control.

PeopleHR compliance

PeopleHR meets all Electronic Communications Act 2000 regulations including:

  • SSL encryption on all pages.

  • Detailed audit log for each signature received.

  • User identification prior to documents being returned.

  • The integrity of each document is checked at every stage.

  • IP fingerprints for every document.

  • Secure document and data storage.

  • Email, timestamp and geo-tracking identity verification.

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